Data protection is a very important aspect of any company. Anybody who visits a company’s website wants to know if their data is protected and what happens in case such data is leaked. What happens to a company that collects data from its clients and does not take care of such data? How sure can people be that the data they share with a company is protected? These are pertinent issues that a company should always be ready to guard and assure their clients. This is one of the reasons many governments and organizations require companies to be compliant with data protection rules. These rules require a company to carry out regular data protection impact assessments to ensure that they are safe from hackers, phishing rackets, and so on.
So, how can a company demonstrate that it is data-protection compliant? What evidence can a company use to show they are careful with client data? We shall discuss these issues here.
How a company can demonstrate they are compliant with data rules compliance
Data mapping
This is one of the many things a company can do to demonstrate that they are data rules compliant. A company should understand and demonstrate the manner data moves in the organization. You can make an inventory to show that you are compliant. The data map is a very important tool that can demonstrate your company is compliant with data rules. Mapping the data is a good way to help you know where there are data compliance shortcomings.
Privacy Policy
A company that has a data privacy policy can demonstrate that they are compliant. Every company should have a data privacy policy that guides it on how to handle data from clients and other sources. Does your company communicate with clients on how their data is handled, processed, and retained? What is the right of clients and others from which data is collected? Well, a company should provide this information to their clients and be concise, and offer information that is easy to understand.
Training
Can a company demonstrate that it trains its staff on how to handle data? Do the staff members know the legal basis and legal responsibility they bear when they collect data from people and other companies? This is a very important thing that companies should do. Even though there is a data protection department such as the IT manager, all staff should be sensitized and trained for better compliance.
Other practices to ensure better compliance and data safety for your company
- Check what other companies or vendors are doing with their data. Check the websites of your competitors to know how they are doing with regard to data rules compliance.
- There are likely to be data breaches in your company and website. These breaches should be reported. Investigate all internal and external data breaches to ensure compliance with the rules. Any data breaches should be reported to the supervisory authorities within 72 hours. This should always be the case unless the data breach was from anonymous or encrypted quarters.
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