Almost half of the US population is working from home and nearly 316 million people are staying at home during the pandemic. Suddenly, video conferencing software has become an essential part for every business. In fact, we have seen 84% increase in remote working tools since February.
But since our rush to work from home and connect through different video conferencing software, it has increased security risks for businesses. Vulnerabilities in the Zoom software have already made headlines that have got the world’s attention. Due to this urgency, companies are not applying security policies for virtual meetings.
In this guide, we’ll be discussing what measures can be taken to avoid cybersecurity issues that arise when using video conferencing software.
How to Overcome Cyber Security Issues with Video Conferencing Software
Have a look at the tips you can use to overcome cybersecurity issues while video conferencing:
Apply Meeting Passwords/PINs
To get an extra set of security layers, make sure you set a password or a PIN number on top of the meeting IDs.
This way, only invited participants are able to join the meeting. But if anyone of your employees’ systems has been compromised, then it’s hard to see if this even works.
For that, always advise your employees to use a Virtual Private Network on their device. If you’re confused about which VPN to buy, I’ll advise you to choose VPN providers with free trial and try their services for 30 days for free so you can decide which VPN works the best for you.
Confidential Call Policies
First, every business must evaluate the sensitivity of a meeting when they are scheduled in the first place. This will help employees determine which kind of security protocol needs to be followed.
If this includes board meetings, strategy meetings, and revenue meetups, then it is a chance that it should be conducted in person. Maybe in a nearby coffee shop?
Having said that, everyone in the company should be able to tell if the calls are confidential or not and what protocols to follow.
Consider Unique Meeting IDs
Many video conferencing software gives users’ a standard meeting room with your name along with your company’s name.
This is quite a predictable combination and can only be convenient if meets aren’t highly confidential such as a quick one-on-one meeting with your supervisor.
Sensitive and confidential meetings must have a unique meeting identifier.
This is pretty much the old school technique where the meeting hosts know everyone before the meeting starts. Which is why they should do a simple roll call where they call out names so they can identify if anyone is impersonating any one of your employees.
Turn ON Notifications
You might want to open the notifications to see who joins the meeting as your conference progresses. Make sure that these notifications are audible and both visual so it doesn’t go unnoticed.
You can always change the settings and use the feature that any attendee who joins the meeting will ask the permission of the host in the first place.
Also, the host can also disable the feature that allows members to join the meeting before the host arrives. It prevents members from sharing or discussing sensitive information.
With half of the world still working, the use of video conferencing software has increased since February.
Companies didn’t have a second choice but to allow work from home. The rush to implement work from home settings and the use of video conferencing software has resulted in an increase of cybersecurity issues.
Having said that, we all now witness the vulnerabilities of all these software. Since we cannot change our work environment for now and we surely can’t find a suitable video conferencing tool, it’s time to analyze steps that we businesses can take to overcome these issues and vulnerabilities.
Which is why I laid down some important tips in this guide that will help you reduce the issues and avoid any cybersecurity threats.