If you’re a business owner, you likely have a dozen things on your to-do list at any given moment. Unfortunately, this state of mind often leads to some matters slipping through the cracks. One of them might be your phone system, which could be outdated or far too expensive. What is so useful about prioritizing this issue is that you can put some time and effort into it for just a few hours, then reap the savings for many years after. Below, we explain seven excellent ways you can save money on your phone system.
Settle on Your Priorities
Settling on your priorities is a fantastic way to make sure you purchase the right system. The reason is that doing so will give you a clear view of what you should pay for and what you shouldn’t. For example, a business owner that is enthusiastic about advanced features might choose to pay extra for them. On the other hand, someone who doesn’t get much use out of those additional capabilities may end up paying for them because they did not approach purchasing with the right mindset.
Look at Long-Term Cost
Every smart buyer knows that the stakes of purchases with monthly payments are higher than those without them. This idea applies to homes, cars, Winnipeg phone systems, and more. What you can do to adhere to it is look at the long-term costs of whatever service you’re interested in. When you do, you’ll be able to judge each option on a level playing field, rather than choosing one that has powerful incentives at the start of your contract but unfavorable terms later on.
Look at Your Current Features
If you already have a phone system, you likely pay for a variety of extra features. One way to save is to look at each of them and decide which are worth the price and which aren’t. What you might find is that you spend a considerable amount of money on capabilities that you rarely or never use. Canceling these features is a great way to reduce your costs.
Assess Extra Features One by One
If you decide to get a new system, or want to expand the features on your old one, look at each point one by one. One way to lose a lot of money is to flippantly agree to pay for every expensive capability on the menu. Instead, be more discerning and choose your expenses wisely.
Don’t Forget About Voicemail
Something phone companies often do is offer you an excellent deal on the system itself, then slap on an unreasonable fee for voicemail. The best way to avoid this trap is to ask for information on those fees upfront. If you already have your system, then investigate how much extra you’re paying for voicemail. From there, you can accept the cost, ask for a discount, or outsource this service altogether.
Consider Long Distance Fees
Depending on the nature of your system, you might be using landlines for all your calls. While some find this setup preferable, it will likely lead to high costs for long distance and international calls. You can bypass these expenses by using a VoIP system or exploring other options with your provider.
Lastly, you have hosting. Some companies choose to host their system in the building, while others opt for a cloud-based service. The one that leads to the best deal will depend on your specific situation, so be sure to explore both options before choosing.
Now that you know some great ways to save, you can optimize your phone system. One possible outcome is that you can now confirm that your current provider is a good fit. The other is that they are not. If the latter describes your situation, you can use the tips we presented above to make sure you come out with a better deal next time around.